Part 1
Part 1
You will hear a man telephoning a local council office to enquire about hiring a venue for an event.
First, you have some time to look at questions 1 to 5.
(pause)
Listen carefully and answer questions 1 to 5.
Clerk: Good morning, City Council bookings department.
Steven: Hello. I’m calling to ask about renting a hall for a private function.
Clerk: Certainly. I can help with that. Could I start by taking your name, please?
Steven: Yes, it’s Steven Miller.
Clerk: Thank you, Mr Miller. And could I take a contact number for you?
Steven: Yes, my mobile is 07700 900461.
Clerk: Great. And do you have a specific date in mind for the event?
Steven: Yes, we are looking at the 25th of August.
Clerk: Okay, let me just check the availability. Yes, that date looks free at the moment. Now, what type of event is it?
Steven: It’s a retirement party for my father.
Clerk: Oh, lovely. Is it going to be a large gathering?
Steven: We were originally expecting about 80, but a few relatives can't make it, so now we are looking at around 60 people.
Clerk: Right. We have a couple of halls that would suit that size. One is the Community Hall on Forest Road.
Steven: Is that F-O-R-E-S-T?
Clerk: That's right. It's the one near the library.
Steven: And what about parking? Is there a car park there?
Clerk: Yes, there is a small car park at the back. The daily rate is £10, but if you just pay hourly, it’s £2.50.
Steven: That's fine. And it is free after 6 pm, right?
Clerk: Yes, exactly.
Steven: That’s good to know. The party will be in the evening.
Before you hear the rest of the conversation, you have some time to look at questions 6 to 10.
(pause)
Now listen and answer questions 6 to 10.
Clerk: Now, regarding the facilities at the hall. Do you need access to a kitchen?
Steven: Yes, we will be providing our own food, so we’ll need somewhere to prepare it.
Clerk: Okay. The kitchen is fully equipped with a fridge, oven, and microwave. However, you will need to bring your own cutlery and plates. We only provide the cooking equipment.
Steven: That’s fine. We were planning to use disposable ones anyway. What about tables and chairs?
Clerk: We have plenty of those. There are 10 large round tables and about 80 chairs stored in the cupboard. You will have to set them up yourselves, though.
Steven: That’s not a problem. My brother will be helping me.
Clerk: And do you require any audio equipment?
Steven: Yes, we want to play some music. Is there a sound system?
Clerk: There is a basic system with speakers, but you will need to bring your own laptop or phone to connect to it. There is an auxiliary cable provided.
Steven: Okay, I’ll make a note of that.
Clerk: Now, one important thing to mention is the cleaning. You are expected to leave the hall exactly as you found it.
Steven: Of course.
Clerk: This means sweeping the floor and taking all your rubbish away with you. There are no bins on site for large amounts of waste.
Steven: Oh, really? That might be tricky.
Clerk: Most people just bring a couple of black bags and take them home.
Steven: Fair enough. And is there a deposit required?
Clerk: Yes, the hire fee is £200, and there is a refundable deposit of £100 to cover any potential damage.
Steven: That seems reasonable. When do we need to pay that?
Clerk: You can pay it when you collect the keys. That would be from the main office in the town centre.
Steven: Okay. And finally, what time do we have to vacate the premises?
Clerk: Well, the music must stop by 11:00 pm, and the hall must be locked up by 11:30 pm at the latest. The alarm sets automatically at midnight.
Steven: That gives us plenty of time.
Clerk: Excellent. So, would you like to go ahead and make a provisional booking?
Steven: Yes, please.
That is the end of Part 1. You now have half a minute to check your answers.