Part 1
Part 1
You will hear a telephone conversation between an administrator at a community centre and a man who wants to book a room for an event. First, you have some time to look at questions 1 to 5.
[Pause]
Now listen carefully and answer questions 1 to 5.
Administrator: Good afternoon.
Man: Oh, hi. I wanted to ask about renting a space in the community centre for the afternoon of December the 10th.
Administrator: Let me check the diary. Yes, we have both halls free that afternoon. There's our Assembly Hall. That's got capacity for 300 people. Or there's the Wilson Suite.
Man: Sorry?
Administrator: The Wilson Suite. W-I-L-S-O-N. That's got room for up to 80.
Man: Well, we're organising a party to celebrate a retirement. And we're expecting around 120 guests. So... I think we'll need the Assembly Hall. How much is the fee?
Administrator: Let's see. You wanted it for the afternoon of December 10th?
Man: Yes, that's a Sunday.
Administrator: So from 1pm to 5pm, that'd be £140. That's the weekend rate. It's £90 on weekdays.
Man: That's reasonable.
Administrator: And I must inform you there's also a security bond of £300, which is refundable of course, provided there's no breakage. But we do require that this is paid by cheque. We don't accept transfers for that. You can settle the hire cost however you prefer though. Cash, card, or online.
Man: Oh, well I guess that's fine. So... Does the price cover use of the sound system and projector and so on?
Administrator: Oh, yes.
Man: And what about Wi-Fi?
Administrator: Yeah, that's all included. The only thing that isn't included is... You said you were hosting a party?
Man: Yeah.
Administrator: Well, you'll have to pay extra for the cleaners if you don't want to do it yourself. It's £40. They do a thorough job, floors and windows and so on.
Man: OK. Well, I suppose that's worth it. We can split the cost among the organisers.
Administrator: Right. So I'll put that down. Now, there are just one or two points you need to consider before the day. For example, you'll have to arrange getting insurance if you're planning to serve any alcohol during the event.
Man: Oh, is that necessary?
Administrator: It's mandatory policy. I'll email you the forms later on. And about two or three days before your booking, you'll need to phone the manager, that's Mrs Green, to confirm the access times. She'll coordinate that with you.
Man: And do I send her the deposit as well?
Administrator: No, you handle that directly with the office.
Before you hear the rest of the conversation, you have some time to look at questions 6 to 10.
[Pause]
Now listen and answer questions 6 to 10.
Man: Now is there anything else I need to know about the rules during the party?
Administrator: Well as you'll know of course the premises are pet-free throughout.
Man: Of course.
Administrator: Now are you hiring a DJ?
Man: Yes.
Administrator: Well they'll have a fair bit of kit so rather than using the main entrance they should park their car in the side alley and use the service door there. You can unlock that with a key, but remember to shut it when they leave.
Man: OK.
Administrator: And speaking of DJs, I'm sure it goes without saying, but you must ensure that no-one tampers with the thermostat on the wall. That's a unit that controls the heating automatically. It's a complex system.
Man: Sure. Anyway, we want people to be comfortable, so we don't want it too hot. Oh, that reminds me. We'll be showing a video. Are there any screens available?
Administrator: Yep, just ask the manager. She'll set those up for you. Right, now, when the party is finished, we do request that the rooms are left in a tidy state. So there's a supply closet and you'll be given the number you need to unlock that. It's got all the necessary items, cloths and sprays and so on.
Man: Right. So what's required after the guests have departed? Vacuum the carpets, I imagine?
Administrator: Well, actually, the tables have to be wiped, not just cleared. Then you'll be given blue recycling bins, so all the glass bottles must be separated out and placed in the yard.
Man: Of course. We'll ensure everything's sorted properly. Oh, and I meant to check. I assume we can put up banners in the hall?
Administrator: Yes, but you must remove them afterwards.
Man: Sure. And the chairs should be stacked up securely in the corner of the room. I'll make sure I've got a couple of friends to assist me.
That is the end of Part 1. You now have half a minute to check your answers.